Administrative Controls & User Permissions

Gain peace of mind with advanced user permissions and administrative controls. QuickBooks Enterprise Solutions lets you restrict user access to your sensitive information while the always-on audit trail tracks changes to your data.

Advanced User Permissions

Give your employees access to the information and activities they need to do their jobs, without exposing your data to accidental or intentional misuse. For example, you can give a user access to use the check register but restrict his access to payroll to prevent him from viewing payroll checks. Enterprise Solutions will obfuscate the payroll check entries so he can continue to use the check register without seeing the payroll checks.

• Allow or restrict your users to access over 115 individual reports, bank accounts, lists and activities in Enterprise Solutions.
• Customize each user's access level to view-only, create, modify, delete, print or any combination thereof.
• View the permissions report to know which users have access to what.

 View Screenshot: Permissions

• Watch webinar on Customizing Permissions and Controls

13 Predefined User Roles

Get 13 predefined user roles to make new user set-up fast and easy. Each predefined role template comes with a complete set of permissions typical for that role. You can copy and edit each role template and assign any role to any user instantly. Or apply multiple roles to a single user.

Predefined roles include: Accountant, Accounts Payable, Accounts Receivable, Banking, Finance, Full Access, Inventory, Payroll Manager, Payroll Processor, Purchasing, Sales, Time Tracking, and View-only.

Always-on Audit Trail

An "always on" audit trail greatly reduces the time spent investigating changes to your Enterprise Solutions files since the last time you reviewed them.

• Records transactions that are being entered, edited or deleted from the system.
• Helps protect you against employee fraud and detect employee errors.
• Helps protect you against employees who attempt to make fraudulent transactions and then cover their tracks by deleting or editing the transactions to appear normal.
• No impact on Enterprise Solutions' performance.

Flexible Administrative Controls

Set up your accountant to be the QuickBooks Administrator with sole access to the accounting functions that impact your data integrity, such as opening and closing the books. Your accountant can then delegate lower level functions, such as setting up new user permissions and company preferences, to your in-house administrator.

Need More Information?

Call (866) 379-6635 to get answers and advice from an Enterprise Solutions consultant.