Purchasing & Vendor Management

Manage your purchasing activities and vendor relationships with QuickBooks Enterprise Solutions. Generate purchase orders to replenish items when inventory levels are low, receive goods and pay bills on time, every time.

Track Hundreds of Thousands of Vendors

Give your business room to grow with the capacity to add and track hundreds of thousands of vendors, customers and employees. That's more than six times the capacity of any other QuickBooks product.

Find Key Vendor Information Instantly

The Vendor Center puts all your important vendor details in one simple screen.

• See all your vendors and exactly what balance is owed them.
• Click on a vendor's name to see your entire transactions history (bills, checks, purchase orders, and more) with that vendor.
• See all vendors' pertinent contact information (phone number, fax number, and payment terms) without having to go to different screens.
• See exactly how much business you're doing with each individual vendor without running separate reports or going to different screens.
• Quickly look up a bill, when you paid it, and the check number you paid it with.
• Sort your bills by due date to stay on top of finances.
• Filter vendors to see just active vendors, or ones with an open balance, or create a custom filter.
• View a list of vendor transactions, such as bills or checks, for all your vendors in one screen.

 View Screenshot: Vendor Center

Create & Send Purchase Orders

Create purchase orders in seconds and email them to your vendors right from Enterprise Solutions.

• Turn any estimate or sales order into a purchase order in just a few clicks without retyping line items or vendor information.
• Turn any purchase order into a PDF and email it to your vendor.

Apply Different Units of Measure on Purchase Orders

You may buy the same item in one unit of measure, stock it in another, and sell it in yet another. Enterprise Solutions can automate the conversion from one unit of measure to another as the item moves through your business, helping you avoid costly mistakes. With a click, you can instantly convert from cases to pallets, or whatever units of measure you define. The correct units are then printed on invoices, purchase orders, sales orders, pick lists, and packing slips to help streamline your workflows and enable you to easily buy and sell products in precisely the way your vendors and customers prefer.³³

Receive Items & Pay Vendors

Enterprise Solutions automatically tracks every purchase order until the items are received and your vendor is paid.

• Create receipts for items received.
• Enter bills when they arrive and be alerted when they're due.
• Turn each bill entry into a check with the click of a button.
• Print checks one-at-a-time or in batches.

 Try It: Easily Pay Bills and Print Checks (Viewing Time: 0:51 mins)

Know Your Inventory Stock Status

With the built-in inventory stock status report you can check your inventory needs instantly and reorder as needed.

• See quantities on-hand, on sales order and on purchase order for each item.
• Setup notifications to alert you when items should be reordered based on low inventory levels or when new orders exceed what's on hand.

Need More Information?

Call (866) 379-6635 to get answers and advice from an Enterprise Solutions consultant.